Create Your Space at USA Architects!
We are currently looking for a dedicated, flexible, reliable candidate for our Administrative Assistant/ Receptionist position to join our team at our Somerville, New Jersey office! As the Administrative Assistant in our firm, you are the face and voice of the company. We are looking for a welcoming and professional individual that will ensure visitors and callers have a positive experience. You will be an integral part of our team, providing crucial support to ensure the smooth operation of daily administrative tasks. You will be reporting to the Accounting Manager and assisting wherever needed. At times, you will also help architects, designers, and other team members in their day-to-day activities, contributing to the overall efficiency and productivity of the firm. This position will be a full-time, in-office position.
We want to hear from you! Please send a resume to: kdechert@usaarchitects.com with the subject title, “Administrative Assistant”.
ABOUT US
USA Architects designs schools, offices and other spaces in private and public sectors. We believe that in order to maximize our impact on the greater community that we serve, we must cultivate an internal community for employees too! We do this by fostering a company culture that is powered by purpose and strikes a balance when challenges occur. We remain tried and true to our clients, but also to our staff, and we even bring a little fun and humor along the way.
We invite you to create your space at USA: employment with us is a partnership driven by both your professional passions and our mission as a company. When these two things align, we can achieve such great things.
ABOUT YOU
- You have exceptional verbal and written communication skills, as well as a keen ability to listen attentively
- You are highly proficient in Microsoft Suite: Word, Excel, and Outlook
- You have a strong attention to detail
- You are a creative problem solver
- You are particularly adept at prioritizing multiple priorities and requests in a fast-paced environment
- You are exceptional at execution and follow through - proactive and resourceful
- You have excellent time management and organizational skills
- You are highly dependable
ABOUT THE POSITION
- Answer phones and greet visitors
- Manage incoming and outgoing mail and packages
- Data entry, filing, purchasing, and maintaining office supplies and equipment
- Track employee attendance and PTO
- Maintain cleanliness and organization of the conference rooms and common areas
- Maintain licenses, dues, and subscriptions
- Support the administrative needs of the architects
- Assigned special projects, as needed
ABOUT THE BENEFITS
We’re dedicated and conscientious toward our work and coworkers. We often refer to one another as members of the “USA Family.” Here are some of the ways we foster such an environment:
- Casual Work Environment
- Flex Time
- Paid Parking
- 401K/Profit Sharing
- Health Insurance
- Dental Insurance
- Corporate Discount Programs
- Group Term Life Insurance
- Group Disability Insurance
- Paid Time Off
- 9 Paid Holidays
- 37.50 Hour Work Week
USA Architects is an award-winning mid-size architecture firm with 38 years of practice. Our HQ is located in Somerville, NJ, with branch offices in Easton and Philadelphia, PA. Our portfolio includes a wide spectrum of project typologies and complexities across several market segments.
To apply, please send a resume to: kdechert@usaarchitects.com with the subject title, “Administrative Assistant”.
The position is available in our Somerville, NJ office.
Benefits offered to full-time employees. US Permanent residency status only.